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Can anyone help a newbie?

Oh please help me..... I use Outlook 2000 on my desktop and I have a Visor Prism. I sync with Intellisync. I want to create individual patient folders where I can put items related to the patient (I am an RN). This would mean "contacts" for the MD and the patient and insurance etc, as well as "to do's" and "appointments" and "notes". Is there anyway to make such folders and have them sync to the visor prism? I have messed around with this until I can't see straight anymore and I can't figure out a way to merge info from the different applications to accomplish what I want to do. I would appreciate any ideas. Thanks!